How to Write a Resignation Letter


You may feel as though writing a resignation letter is simply one more barrier in the way of your career advancement. Yet just like with every part of resignation, it is crucial to keep a professional demeanor. Even if your employer does not request it directly, submitting a resignation letter might help you leave your career on a good note. The trick is to maintain your composure. Do not state your complaints in your resignation letter. You may wish to return to the business at some point, or you might work with the direct supervisor again in the future. You might require at the absolute least, a reference from your workplace.

What to include within a letter of resignation

Write the letter's main arguments in advance, but do not fine-tune the phrasing until after speaking with your supervisor to ensure that it accurately reflects your interaction. There is no need for your resignation letter to be lengthy or detailed, but there should be some common components.

  • To keep a record of how many official statements you have provided the company, date your statement
  • Sending a letter to the proper party is necessary
  • Keep the initial sentence about your resignation intention succinct and to the point
  • Mention the day you left the company if you know it
  • Sign your letter, then provide your personal and forwarding contact details in case there are any issues or need to communicate after you travel

Factors to consider when writing a resignation letter

  • Extend your support offer in the letter: In your letter of resignation, be sure to state your willingness to help with hiring your successor and prepping your colleagues for your departure. Inform them that you will try to finish their current responsibilities before you depart and supply them with vital information, such as contact details or dates when recurring tasks must be performed, in writing.
  • Always provide your appreciation here: Even if you might not have always had happy moments in your current employment, your company probably spent time and money educating you for the job. Because of this, it is polite to express gratitude to your supervisor for the chances you have been provided. No job is easy all the time, so it can be helpful to reflect on a few of the best experiences you had working there while writing your thank-you. All of this is necessary to write your resignation letter professionally and make a positive impression.
  • Please avoid these things in the letter: Your letter of resignation will probably be stored alongside other employee records by your employer, and it might be needed in the future if a different employer asks for your professional references. Given this, a terribly written or too criticizing resignation letter may affect your career after you have left your current position.

Example of a letter of resignation

Here is a proper example associated with a comprehensive letter of resignation for your understanding:


Name of Manager

Name of Company, Address

                                                Subject: Application for Resignation

Respected Manager,

Please use this letter as official notice that I am leaving the company. It will be my last workday at the organization. I will make sure that all of my projects are finished to the best of my ability before I go. To enable a seamless transition to my replacement, I am happy to help in any manner. For the possibility to work at the organization during my years of service, I want to express my gratitude. During this period, I have liked working with the team, and I shall miss our conversations. I am happy about the new possibilities I will be exploring, but I will always have fond memories of my time there. Once I depart, please do not hesitate to get in touch with me if you require more details, and I would love it if you did.


Kind Regards,

Signature of Candidate